About the Comprehensive Human Resources Manual

The comprehensive Human Resources Policies and Procedures Manual is available as electronic download to HR Platform subscribers.

The manual was developed in such a way so as to allow the end user to easily customise the templates forming part of the manual.

Note that this section is only available to HR Platform subscribers. If you are not a HR Platform subscriber, subscribe online for the very affordable subscription fee of only R1050-00 (VAT Inclusive) per annum.

Table of Contents

Below is a breakdown of all policies, documents, templates and forms included in the comprehensive Human Resources Policies and Procedures Manual.

	Cover
	General Notice and Disclaimer
	Policy Request and Suggestion Form
Introduction
	Welcome Letter from CEO / Managing Director / Owner
	Purpose of the Human Resources Policies and Procedures Manual
	Acknowledgement of Receipt and Changes Agreement
	Recommendation and Suggestion Policy and Form
	Important and Emergency Contact Numbers
	Company History and Overview
	Human Resources Department Responsibilities
	Staff Classification Policy
	Human Resources Audit
Recruitment Policies and Procedures
	Employment Application Form
	General Guidelines for Interviews
	Telephonic Interview Policy and Procedure
	Job Applicant Interview Script and Sample Questions
	Applicant Letters of Response
	Applicant and Employee General Release Consent Form
	Educational Record Check
	Driving Record Check Consent Form
	Drug Testing Consent Form
	Tracking Applicants of Employment
	Personal Reference Checks
	Reference Check Control Sheet
	Employee Orientation and Induction Checklist
	Independent Contractor Checklist
	Permanent Contract of Employment
	Fixed Term Contract of Employment - Time Based
	Fixed Term Contract of Employment - Purpose Based
	Managerial Contract of Employment
	Job Description Forms
	Recruitment Policy (Condensed Version)
	Recruitment Policy (Comprehensive Version)
	Preferential re-employment procedures
	Job Posting and Employee Referrals Policy
	Procedures for filling vacancies internally
	Recruitment Authorisation Form
	Internal Vacancy Application Form
	Employee Personnel Data Changes Policy and Form
	Equal Employment Opportunity Policy
	Business Ethics and Conduct
	Personal Relationships in the Workplace Policy
	Employee Medical Examinations Policy
	Conflicts of Interest Policy
	Outside Employment Policy
	Non-Disclosure Agreement and Policy
	Restraint of Trade Agreement
	Disability Accommodation Policy
Employment Status and Records
	Access to Personnel Files Policy and Procedure
	Probationary and Introductory Period Policy
Employee Benefit Programs
	Employee Benefits Policy
	Relocation Benefits and Assistance Policy
	Employee Educational Assistance Policy
	Paid Time Off Policy
	Medical Aid Policy
	Provident Find Policy
	Pension Policy
	Matching Gifts Plan Policy
	Employee Assistance Program and Policy
	Employee Bursary Policy and Agreement
	Business Meals, Entertainment, and Other Social Events Policy
	Long Service Policy
	Employee Study Assistance Policy
Timekeeping and Payroll
	Timekeeping Policy and Procedure
	Payday Policy and Procedure
	Termination Pay Policy
	Severance Pay Policy
	Pay Advances or Loan Policy
	Administrative Pay Corrections Policy
	Payroll Deductions Policy
	Payroll Deduction Authorisation Form
	Salary Administration Policy
	Declaration of Company as Sole Employer
Work Conditions and Hours
	Employee Agreement to Work on Public Holidays
	Employee Agreement to Work Night Shifts
	Employee Agreement to Work Sundays
	Employee Agreement to Work Overtime
	Employee Renewal Agreement to Work Overtime
	Employee Agreement to Exchange Public Holidays
	Work Schedules Policy and Procedure
	Use of Phone and Mail Systems Policy
	Workplace Smoking Policy
	Daily and Weekly Rest Periods Policy
	Lunch and Meal Break Policy
	Overtime and Exemptions Policy
	Use of Company Equipment and Vehicles Policy and Procedure
	Emergency Closings Policy and Procedure
	Safety Instructions Policy and Procedure
	Business Expenses Policy
	Travel Policy
	Visitors in the Workplace Policy
	Computer, Internet and E-mail Usage Policy
	E-mail and Electronic Communications Policy
	Workplace Monitoring
	Telecommuting Policy
	Employee Laptop or Notebook Policy
	Workplace Violence Prevention Policy
	Ergonomics Policy
	Flexi Time Policy
	Locker Policy
	Telephone Usage Policy
Leave and Absenteeism
	Leave Application Form
	Annual Leave Policy
	Public Holidays Policy
	Unpaid Leave Policy
	Family Responsibility Leave Policy
	Compassionate Leave Policy
	Paternity Leave Policy
	Maternity Leave Policy
	Sick Leave Policy
	Study Leave Policy
	Shop Steward Leave Policy
	Religious Holidays Leave Policy
Disciplinary Policies and Procedures
	Employee Conduct and Work Rules
	Drug and Alcohol Use Policy
	Sexual and Other Unlawful Harassment Policy
	Attendance and Punctuality Policy
	Personal Appearance Policy
	Return of Company Property Policy
	Resignation Policy
	Resignation Form
	Security Inspections Policy and Procedure
	Solicitation Policy
	Progressive Discipline Policy and Procedure
	Workplace Etiquette Policy
	Performance Management Policy and Procedure
	Performance Evaluation Policy and Procedure
	Briefing Sheets - Poor Work Performance
	Briefing Sheets – Misconduct
	Briefing Sheets – Incapacity
	Decision Guide for Poor Work Performance Hearings
	Decision Guide for Misconduct Hearings
	Decision Guide for Incapacity Hearings
	Disciplinary Code of Conduct
	Disciplinary Policy and Procedure
	Disciplinary Forms
	Absenteeism Telegrams
	Employee Incapacity Policy and Procedure
	Disciplinary Procedures for Small Businesses
	Termination Checklist
	Certificate of Service
	Exit Interview
Grievance Policies and Procedures
	Grievance Policy and Procedure
	Grievance Forms
Miscellaneous Policies and Procedures
	AIDS and Life Threatening Illnesses in the Workplace Policy
	Recycling Policy
	Drug-Free Workplace Policy
	Weapons in the Workplace Policy
	Casual Days Policy
	Use of Mobile or Cellular Phones in Motor Vehicle Policy
	Signing Power Policy
	Workplace Injury on Duty Policy
	Acceptance of Business Courtesies Policy
	Petrol Credit Card Policy
	Breastfeeding Policy
Codes of Good Practice and Statutory Regulations
	Code of Good Practice on the Arrangement of Working Time
	Code of Good Practice on the Handling of Sexual Harassment
	Code of Good Practice on the Protection of Employees During Pregnancy and After the Birth of a Child
	Code of Good Practice on Dismissal
	Code of Good Practice on Key Aspects of HIV / AIDS and Employment
	Code of Good Practice on Picketing
	Code of Good Practice on Dismissal Based on Operational Requirements
	Summary of The Basic Conditions of Employment Act
	Summary of The Employment Equity Act
	Summary of he Occupational Health and Safety Act
	Ministerial Determination on Small Businesses